updated box sets guide

To better understand what we’re dealing with, let’s establish a few definitions.

Keep Case: a container for an individual disc, whether it is a poly-box, cardboard-box, metal-box, etc.
Box Set: Any officially released container that is designed to hold multiple discs.

Table of Contents [Hide/Show]

Types of Box Sets
    Keep-Case Box Set Examples
    Box Set Containing Keep-Cases Examples
    Extras Discs
Box Sets and the Webservice
    Box Set Main Title Rules
    Box Set Sub Title Rules
       Special Rules for Barcode 000000000000
Box Sets and Collection Management

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Types of Box Sets

A Keep-Case Box Set: the Box Set is a Keep-Case and the discs are contained within.
A Box Set Containing Keep-Cases: the Box Set is a container of some sort that holds individual Keep Cases within.

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Keep-Case Box Set Examples

Carried By The Wind - Tsukikage Ran: Complete Collection (USA Barcode 669198210211). This box set is a large-sized Poly-Box Keep-Case which holds 4 discs within it in simple disc trays.
Fist of Fear - Touch of Death / The Real Bruce Lee: Double-Sided Double Feature (USA Barcode 011891987028). This box set is a normal-sized Poly-Box Keep-Case which holds 1 double-sided disc with a movie on each side.

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Box Set Containing Keep-Cases Examples

Moon Phase: Box Set (USA Barcode 704400083907). This box set is a large cardboard box container which holds 6 Keep-Cases. Each Keep-Case has it’s own Barcode because they are available for purchase separately from the Box Set as individual items.
Star Wars Trilogy (USA Barcode 024543123415). This box set is a large cardboard box container which holds 4 Keep-Cases. These Keep-Cases are not available for sale separately, so they do not have their own individual Barcodes.
Family Guy: Season Five (UK Barcode 5039036028462). This box set is a medium-sized cardboard box which holds 3 small Keep-Cases, or Thinpaks. These Thinpaks are not available for sale separately, so they do not have their own individual Barcodes.
Inuyasha: First Season Box Set (USA Barcode 782009201632). This box set is a large light-cardboard box container which holds one large Cardboard Keep-Case, which holds 5 discs in simple disc trays.
The Ultimate Matrix Collection (USA Barcode 085393367121). This box set is a large container which holds 10 Discs, each with their own small cd-style Jewel-Case. These Jewel-Cases are not available for sale separately, so they do not have their own individual UPC codes.

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Extras Discs

Note: for the intent of this article, Extra Discs have different ways of being handled.

If the release is a 2-disc single-movie title, and the 2nd disc is just Extras: this is not a box set
If the release is a multi-disc release with multiple films, and a dedicated disc for Extras, then this is a box set and the Extras Disc may be added as a Sub Title.

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Box Sets and the Webservice

It’s nice to have information for each movie in a boxset, but there are special ways of achieving this on the Webservice so that each movie will receive it’s own profile containing specific information appropriate to each movie. Basically we will be creating a Main Box Set Title and then for each movie there will be individual Titles.

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Box Set Main Title Rules

Field	Special Rule or Clarification
Production Year	Leave blank.
Aspect Ratio	Leave blank.
Genres	Leave blank.
Studios	Leave blank.
Extras	Enter only if listed on the main box cover.
Audio	Leave blank.
Subtitles	Leave blank.
Actors	Leave blank.
Crew	Leave blank.
IMDb ID	ID should be "tt0000000".
Parental Rating	For countries where ratings are given to a box set as a whole, add the Parental Rating as normal. If the box set only has ratings for the individual titles, then the Parental Rating must be listed as "none".
Rating Cause	Leave blank, unless the box set itself has a Rating Cause.
Adult	Select if any adult titles are contained in the set.
Is Box Set	As this is a box set, this box must be checked.
Discs	All discs must be entered in the main box set.
Description	Should match the description found on the main box. If there is no description, either list the movie titles or use the symbol "-".
Sort	If the boxset is generally regarded as a series use the same sorting standard as you would normally use with individual profiles, but use 00 as the number, with the Box Set name appended to the end.

The reason many fields are left blank, is because each movie will have it’s own individual title with that information on it specifically for that movie. The Box Set is merely a physical holder in this case, with the most amount of information listed that will not conflict with it’s contents. These rules must be followed even if the individual titles have specifications that are consistent throughout.

Once you have made sure that you have followed the normal contribution rules for a title, AND made sure that they conform to the Box Set Main Title Rules you can contribute the Main Box Set Title to the WebService.

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Box Set Sub Title Rules

If the movie is in a Keep-Case, has it’s own Barcode and is available to purchase separate from the Box Set, contribute the movie as you would in normal circumstances - as if it is an individual title.
If the movie is in a Keep-Case, does not have it’s own Barcode and is not available to purchase separate from the Box Set, contribute the movie as you would in normal circumstances but use the barcode 000000000000. Once you contribute the title, it will have to be approved by a Moderator and then the profile will be available for download by other users.
If the movie is a disc contained in a simple disc tray without it’s own individual Keep-Case, contribute the movie as you would in normal circumstances but use the Front and Back Covers of the Box Set Main Profile. You will also have to use the Barcode 000000000000 and it will have to be approved by a Moderator.

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Special Rules for Barcode 000000000000

These Rules apply to movies and television shows only! Box Sets that hold individual cartoon shorts or film shorts will not be handled in this manner and you cannot make separate Sub Profiles within the WebService for each one of them.

Do not treat a 2-Disc single-movie release in which the 2nd Disc is merely extras as a Box Set.
Description Field: If a description for the movie is not available from the Box Set, Keep-Case or an Insert please type a Hyphen (-) in the Description Field so that the program can handle the lack of a description better in a future update.
Disc Name under Assign Discs: should be the name of the movie.
In some rare instances, a dedicated Extras Disc may be given it’s own profile, but this only for ease of navigating the discs, and in this instance the profile will most likely not be able to be 100% complete.
Front and Back cover art must be submitted at the time of initial title contribution, as the moderator must validate authenticity.

Example of what not to do: Don't create separate profiles for each Bugs Bunny episode contained on 1 disc.

Important! Please search the WebService for available Box Set Sub Profiles before contributing duplicates to the WebService.
Please keep in mind that 000000000000 titles do not give points.

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Box Sets and Collection Management

Box Set Sub Titles can be found on the Webservice by the usual methods: searching by Disc ID or searching by Title. If there is not an available Box Set Sub Title available after searching you may contribute your own Sub Title after you have made sure that all the above Rules have been met. Please make sure that one does not already exist on the Webservice before spending the time to create one.

When you have downloaded your Sub Title from the Webservice, or created and contributed them, they can be added to the Box Set Main Title by using the Series/Boxset button within Collection Management. You can choose to check the option to Not Include Holding Title as Part of the Series/Boxset, so when you press the Watch button on the Box Set Main Profile in Media Center you will be greeted with the choice of your Sub Titles: each with their own individual information specific to each movie. If you do not check the box, when you press the Watch button on the Main Profile you will see the Main Title and the Sub Titles and each one may be selected to watch their respective discs (if a box set has a dedicated Disc for Extras, then this option will allow you watch it by choosing the Main Title Watch button within the Main Title).